Monday, 27 July 2015

Global funders who require data archiving as a condition of grants

This spreadsheet, published by Figshare, provides data archiving policies of major global research funders.

Hahnel, Mark (2015): Global funders who require data archiving as a condition of grants. figshare.

The funder open data mandates are discussed in a Figshare blopost at

Friday, 24 July 2015

Action Poll - tools for working with research data

What tools are you using to work with  your research data? ("work with" can mean: manage, analyze, organize, share, and/or publish your data)
This short, anonymous poll, targeted at researchers, aims to characterize the range of research data management tools that are used across domains and regions. 

The survey is only one-page long and will take less that 5 minutes to complete.

The poll will be open from June 15 to July 31, 2015.

It is being conducted by Research Data Alliance (RDA) Long Tail of Research Data Interest Group.
The results will be reported at the next RDA meeting in Paris in September 2015 and also made available through the Long Tail Interest Group webpage.

For more information, please contact: Kathleen Shearer, Executive Director, COAR

Friday, 8 May 2015

New Data Repository at Loughborough University

Just over a week ago Loughborough University launched their data repository; which can be accessed at This repository infrastructure consists of 'Figshare for institutions' for data management and front-end interface, and Arkivum for archival storage. The repository was populated with data from PLoS articles by Loughborough researchers.

Friday, 1 May 2015

Registering Your Research Data

If your research is funded by EPSRC and you will publish results on or after 1st May 2015, you need to make the research data available for access (in other words ‘published’). The research data will need registering so that a DOI (Digital Object Identifier) may be issued and a record created in the University of Sheffield Data Catalogue.

As the data catalogue is not yet up and running, we are compiling information about research data in readiness.
  1. If you have already published your research data, by depositing it in a data repository or data centre, and it has been issued a DOI or similar identifier, please send an email to, including the DOI (or equivalent identifier), funder organisation name and grant number.
  2. If you have already published your research data but have not had a DOI issued, please use this form at to generate a metadata XML file for you to download or copy.  Please then send a copy of the metadata.xml file to, and we should be able to mint a DOI for your data.
  3. If you have yet to publish your data, you may use this form to generate a metadata XML file to download or copy. This may be sent to ahead of publication so that there is a record already in the data catalogue and a DOI may be issued on publication of the research data.

We will be grateful for any feedback regarding these forms.

EPSRC Expectations are go!

Happy May 1st

If your research is funded by the EPSRC, and you are publishing your outputs from today onwards, the EPSRC Data Expectations (on organisations in receipt of EPSRC funding) require you to comply with the following:-
  1.  All researchers and research students funded by EPSRC must comply with the University of Sheffield policy on Research Data Management 
  2. Include a short ‘data statement’ in your published papers describing how and on what terms any supporting research data may be accessed. This is more easily accomplished if you have a DOI (Digital Object Identifier), or similar identifier, allocated to your data.
  3. Ensure that the research data supporting your publication is accessible by depositing digital research data in an appropriate data repository service. The University of Sheffield is establishing a Research Data Repository Service, which should be available for EPSRC funded research data later in 2015. Alternatively, you may deposit your data in a discipline specialist repository or a broad based data repository. For more information see the 'Publishing and sharing research data' page of the University's RDM webpages.
  4. You should consider how non-digital research data may be stored and made accessible in the event of a valid request for access.
  5. The University will ensure that information describing your data (metadata) is published and made freely available on the internet through a research data catalogue. It is expected that digital research data is allocated a DOI. This may be achieved by registering your data either when data is deposited with the University’s Data Repository Service, or adding a record to the research data catalogue if the dataset is deposited elsewhere. Please see this post for more details.
  6. If access to data is restricted, the published metadata should provide the reason and summarise the conditions which must be satisfied for access to be granted.
  7. The University must ensure that the research data supporting your publication is securely preserved for a minimum of 10 years.

      The EPSRC has issued clarification and guidance on the interpretations of these expectations which may be useful.

Thursday, 9 April 2015

Research Data Management Posters

More posters on RDM, Research Data Repositories and ORCID displayed at the recent HPC@Sheffield2015 event:

CC-BY 3.0 The University of Sheffield

CC-BY 3.0 Figshare


EPSRC expectations poster

At the recent HPC@Sheffield2015 event we displayed a poster and leaflets giving information about the EPSRC expectations.

Poster CC-BY 3.0 The University of Sheffield, except EPSRC Logo see (not for commercial use without permission)

Wednesday, 25 March 2015

Attention EPSRC grant holders

On 10th March EPSRC grant holders at the university were sent an email reminding them of the EPSRC expectations regarding the management of research data. EPSRC will expect compliance with these expectations if your research outputs are published on or after 1st May 2015. EPSRC will be monitoring compliance from that date.

The EPSRC expectations are available here:

The email is repeated below:

Dear colleagues

We are writing holders of active EPSRC funding to remind you that EPSRC's expectations about research data are changing.

The Research Councils have a common set of principles on publicly funded research data: briefly that they are a public good and should be made openly available, with as few restrictions as possible, in a timely and responsible manner which does not harm IP.

All RCs are aware that there may be ethical and commercial issues and support a period of privileged access for researchers.  However, they expect that we will make metadata available which enable other researchers to understand the potential for further research and re-use of data and also that published research will include information about how to access the underlying data.

EPSRC is the first Council which has set a start date beyond which they expect: (a) researchers to be aware of their obligations; and (b) institutions to have support in place to enable the metadata to be recorded and visible externally; and (c) that there is a mechanism in place to request the data.  

This affects EPSRC funded research published after May 1st 2015.

R&IS, the Library and CiCs are working to build on our existing systems to enable this, and we will be in contact shortly with more detailed guidance and information about how to obtain support.
In the meantime, please use as a contact point in any articles or conference proceedings which report the findings of EPSRC-funded research for further information about underlying data.  If you require further guidance about metadata, this is also available

Best wishes,

On behalf of R&IS, Library and CiCs

Deborah McClean
Head of Operations and Assistant Director 
of Research & Innovation Services

Wednesday, 11 March 2015

Collaborative Cloud Storage for your Research Data

Just a reminder that the University of Sheffield Google Drive now provides unlimited storage and you can store files of up to 1TB. More information at this CICS blogpost.